This page should be read alongside our Event Booking Terms and Website Terms of Use.
Introduction
AS AN ARTIST, I have always taken care with the way I handle information. People share their contact details with the expectation that they will be used thoughtfully and not abused. We do not sell personal data to third parties.
This policy explains what data we hold, how we use it, and how we protect it.
Roving Artist Privacy Policy
A. The data we hold
We may hold the following types of data:
- Event and enquiry data: contact details and correspondence relating to enquiries and bookings (business and private).
- Trade show contacts: business cards, scanned data, and notes from people we meet at events.
- Website customers: details relating to purchases or accounts.
- Regular contacts: contact details stored in our address book for ease of communication.
- Mailing list: email addresses of those who subscribe to our newsletter (managed via Direct Mail).
- Silhouette duplicates: archival copies of silhouettes, with limited metadata (date, event details and location).
- Photographs: occasional photographs taken at events or provided by clients.
- Cookies and website usage data: basic information about how the website is used.
- Email data: we may see when newsletter emails are opened or links clicked. This is used only to understand general engagement and is not used to profile individuals.
B. How we use this data
We use data to:
- organise and deliver our services
- communicate about bookings and enquiries
- send occasional updates where we believe there is a legitimate interest based on your prior contact with us
- manage our mailing list (a small number of newsletters each year)
- maintain artistic and copyright records
- share examples of our work (including social media)
C. Permissions and consent
We aim to obtain consent where appropriate and to act reasonably at all times.
- Trade show contacts are asked if they are happy for us to keep in touch
- All marketing emails include a clear unsubscribe option
- Mailing lists are managed securely via Direct Mail
- Website users can control cookie settings
- Photographs of children or vulnerable individuals are never used without explicit permission
If you ask us to remove an image or stop contacting you, we will do so promptly.
D. Data sharing
We do not sell personal data and do not share it with third parties without permission, except where required to provide our services (e.g. email platforms).
E. Data security
We take reasonable steps to protect your data, including:
- password protection
- secure storage systems
- limiting access to those who need it
Data transmitted over the internet cannot be guaranteed completely secure, but we take appropriate precautions.
F. Your rights
You have the right to:
- access your data
- correct inaccuracies
- request deletion
- restrict or object to processing
- withdraw consent
- request transfer of your data
You may also complain to the UK Information Commissioner’s Office (ICO).
G. Data retention
We keep data only as long as necessary:
- general enquiries: up to 12 months
- event records: up to 7 years
- mailing list: until you unsubscribe
- business contact records: up to 10 years
Silhouette duplicates and associated metadata are retained indefinitely as an artist’s archive.
H. Contact
If you have any questions about this policy or your data, please contact us:
Charles Burns (Silhouettist)
Email: info@roving-artist.com
Websites: www.roving-artist.com / www.silhouettist.com
This policy may be updated from time to time by updating this webpage.
Last update: 16–IV–2026
